how to apply for extenuating circumstances ucl

Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. . Source: Glenn Cartsens Peters/Unsplash. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. exams) to the next assessment period. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Other universities may prefer to meet with you in person to decide how to move forward. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. HA Applying for an EC STEP 1. Appeals should be submitted within 10 working days of receiving your outcome. See also Extenuating Circumstances and Reasonable Adjustments (section 10). Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. /Tx BMC Your evidence will need to cover the full period for which you are requesting mitigation. You apply for extenuation via an online form. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. You can self-certify for ECs within certain conditions. Self-certified EC claims must be submitted before the assessment deadline/date. Police/crime report (a crime number on its own isnotacceptable). endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. /Tx BMC 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. It is your responsibility to ensure that the work is submitted on time. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. Work will not be accepted by email. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Processing time will depend on the institutions policy, but its usually between one and five working days. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. review their decision. Help us make this site better by telling us what you think about this page, University of East London /Tx BMC HPpuVru0 Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. You can only request deferrals 2 weeks in advance of the event. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). Usually, you apply through your subjects department. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. We may be able to support you better through, Submit your EC application as soon as possible. We are not able to process ECs or respond to queries that are submtited by non-IOE students. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. If you submit your essays online, chances are your extenuating circumstances form will also be online. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. From a casual class to captaining a competitive club, live an active lifestyle with us. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. You should be informed of the mitigation decision within one week of the EC Panelmeeting. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. You will need to provide the additional evidence within four weeks of being contacted. Coursework and project submissions dates are all available on the Moodle pages for each module. You can find further guidance on what your evidence should include in UCL's Academic Manual. If you self-certify then you should hear 1-2 working days. hbbd```b``K@$Xa7X)"+! There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. endstream endobj startxref EMC Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. You can find a guide to submitting your claim on Portico on the UCL website. Theywontusually accept things such as viruses, disk corruption, printer problems etc. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Step 4: wait for approval. What qualifies for extenuating circumstances? If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Work will not be accepted by email. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. Take a look in your student handbook to find the extenuating circumstance procedure. EMC Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Detail of where to submit the form are in your Student Handbook. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. /Tx BMC HA You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Do Share & Care schemes work for student accommodation? Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication But you cannot self-certify once the exam has started; you must provide evidence. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If you do not submit the requested evidence, your claim will normally be rejected. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. and must cover the full period for which you are requestingmitigation. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. /Tx BMC There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You can still submit an EC as long as its before your formal results are published at the exam board. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. how to apply for extenuating circumstances ucl. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. 'Extenuating Circumstances' are events that are . Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb The Student Disability website has further information there. Not submit your assessment at the usual time, but have an opportunity . UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Etymology Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Figures captions and table titles. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Q!GQe#8! If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. /Tx BMC The source should always be stated below the table/figure. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. Yes, as long as they fall within the same 14-day period. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. We provide opportunities for 300 staff and have an annual turnover of more . There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Your evidence will need to cover the full period for which you are requesting mitigation. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Students will not be entitled to their SoRA adjustment again on top of an EC extension. You should receive a response withinone week of submitting the request for review. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. endstream endobj 448 0 obj <>stream Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. Your claim will be considered by your department. SeeSection 1.5: Providing Supporting Evidence. Please be patient. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. All coursework, projects and dissertations must be submitted. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. You can find information about the Extenuating Circumstances procedure in your student handbook. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. This step-by-step guide will clarify how to do that. You will receive a written response as soon as possible. What qualifies for extenuating circumstances? This may affect the type of mitigation that is available to you. What are extenuating circumstances for financial aid? You must submit your late evidence no more than four weeks after submitting your EC application. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Examination stress is a common experience and not usually considered an extenuating circumstance. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream You can make an EC claim through Portico. Together,wecanmake the world around usbetter, on campus and beyond. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream . If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. EMC The information you need to support you with an extenuating circumstances claim can be found below. . dissertations refer to the dissertation handbook for specific guidance). If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h London, E16 2RD You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. This year, students will be allowed to self-certify (apply without formal proof) for an EC . To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g.